Google Drive is probably one of my favorite modern-day inventions (aside from air-conditioning and hair straighteners).
I first started using it when I worked in public school and my team shared a lot of files with one another. Since then, I have become one of those people who uses it for e v e r y t h I n g. And I love it!
One of the challenging things about using a system like Google Docs or Photos is that they can be difficult to keep cleaned out and decluttered. Especially if you like to use them to backup/store everything.
Since the point of using these systems is to find things easily, I like to keep them super organized and purge them regularly. They both were also really helpful when my poor hard drive bit the dust a few weeks ago.
*moment of silence*
If you’ve been reading Organized Charm for a while, you’ll recognize that how I organize my Google Drive is similar to how I organize the files in my computer.
Either this is a new feature, or I’m just not very observant. Because I only recently discovered that I could color code my folders (YAY!). I LOVE this feature because it allows me to extend the way my computer files are organized.
Since I clean them out regularly, some folders only have a couple of items in them, while others have multiple subfolders. Then I really just keep breaking things down by subcategories.
When they’re active (I’m using them), they’re a color. When they’re inactive (I finished the project but want to keep it for some reason), I remove the color and keep it gray. This makes it really easy for me to find what I’m looking for even faster!
I use the “Rule of 10” for my folders (don’t google that, I just made it up). I try not to ever have more than 10 loose documents in a folder. Why 10? Because that’s how many you can see before you have to scroll down. I just keep sorting them into subfolders to keep things neat.
I only make a conscious effort to clean out my folders and sub folders maybe twice a year (like summer and winter breaks when I have extra time on my hands). I move unused/unneeded/duplicate documents to the trash and merge all the existing files I can.